Priory Relays 2020 v3

 


** EVENT CANCELLED ** ** EVENT CANCELLED **

WE WERE HOPING TO RE-SCHEDULE THE POSTPONED PRIORY RELAYS 2020 TO A DATE IN JANUARY 2021, HOWEVER FOLLOWING THE LATEST CORONAVIRUS ANNOUNCEMENTS THAT LONDON, MOST OF SURREY AND  KENT ARE NOW IN TIER 4 WE HAVE DECIDED THAT WE HAVE NO OPTION BUT TO CANCEL THIS EVENT.

WE LOOK FORWARD TO MEETING AGAIN IN THE AUTUMN FOR THE PRIORY RELAYS 2021. 

 

EA LICENCE NUMBERAPPLICATION SUBMITTED

This year the Priory Relays cannot take place in their normal home of Priory Park, due to Covid-19 (Covid). RPAC has secured the use of the field of the Mid Surrey Pony Club, in Walton on the Hill, KT20 5BN.

  

Dates and Times

The ladies’ event will take place on Saturday 14 November, starting at 11.00

The men’s event will take place on Sunday 15 November, starting at 10.00

Race structure

We will run a maximum of 24 teams per hour. Teams will start in waves of 8, with 3 minutes between the start of each wave.

Covid-19

The following information about the event is based on the current Government and England Athletics (EA) guidance, as set out in the EA document ‘Return to Restricted Cross Country Competition in a Covid-19 Secure Setting’ and other related documents.

All attendees: Individual runners, team managers and officials, must complete and submit a health questionnaire in order to attend the event. This will be sent to all attendees 3 to 5 days in advance for completion and submission. Failure to complete the questionnaire will bar you from attending. Anyone showing any sign of ill health or Covid should not attend the event in any capacity.

All attendees must check into their NHS track and trace app with the QR code which will be on site.

Location

The venue for the 2020 Priory Relays is the field of the Mid Surrey Pony Club in Hurst Lane, Walton on the Hill KT20 5BN.

Exact location of site entrance can be found:

https://what3words.com/incomes.scans.clues

Google maps reference: 7PPX+G3 Tadworth

https://bit.ly/3meoVyi

  • There will be adequate car and bicycle parking in the field, but as the field is grassland and there is an incline, all cars should be parked facing downhill to assist exit of the site in the likely wet conditions. Drivers should follow the marshals’ instructions where to park.
  • No spectators nor dogs
  • The venue is not large enough to allow spectators, so only officials, athletes and team managers should attend.

Travel to the site

Please note that currently the Government’s advice is that there should be no car sharing, except for individuals in a social bubble or the same household.

Public transport to Walton on the Hill is Bus Service 460, which runs from Crawley to Epsom. The 460 can be boarded at Redhill Bus Station close to Redhill train station and Reigate Station, which is on the GWR and Southern rail lines.

Arrival

Each team will be allocated a start time. 

Athletes are requested not to arrive more than I hour before their team start time, to avoid overcrowding in the car park and warm up areas. Please follow the signs which are placed to maintain social distancing, which must be observed in all areas.

Race numbers collection and distribution, Team managers, when wearing a facemask, can collect the race numbers for all their club’s teams from the desk in the barn.

There will be an area designated for each club where team managers can distribute numbers to athletes.

No changing facilities

Athletes should arrive ready to run as no changing facilities are available. Athletes may leave kit in their club area, but at their own risk. The club areas will be approx. 3m square and, so large enough for the for a small gazebo. Clubs are advised to bring waterproof bags for kit storage.

Toilets

There is a toilet block on site. Queuing will be restricted and face masks must be worn. Hand cleansing equipment will be provided.

Refreshments

No refreshments will be provided. Competitors should bring their own and ensure that they take away all wrapping etc.

Warm Up

Athletes should use the designated and marshalled warm-up area on the field only, maintaining a social distance in this area. Due to the restricted size of the venue, athletes will not be able to warm up on the race course. Warming up on the narrow roads around the venue will not be possible due to vehicle traffic, which is likely to be heavy, and out of respect for the local residents.

Racing

Athletes will be called to move to the holding area near the start 5 minutes before their advertised start time. There will be a separated route from the warm up area to the start area.

Because of the sensitivity of the timing chip, please do not deviate from this area until each athlete is called into an individual start gate by an RPAC marshal.

Departure

On completion of their run, athletes must leave the finish area immediately and make their way directly to their club area to pick up any kit and should then leave the venue as soon as possible. Do not wait for your other team members to finish.

The Course

Course map

The event will be run on grassland. Conditions may become very muddy due to previous runners on the course. There is an incline across the venue and the course will be designed to present a challenging run. Spikes, studs or trail shoes will be appropriate. The current EA restriction of 15 minutes running time means that we will have to limit the course to approximately 1.5 miles. Any runners not confident that they can finish within 15 minutes should not enter.

The course is designed to allow overtaking along most of its length with the maintenance of 2m social distancing. The course will be heavily taped and signposted to indicate the direction of the run. There will be marshals at key points. Please follow marshals’ directions.

Results

Results will be collated by Sports Systems and subsequently posted to the PR website within a few days.

Prize structure

There will be awards for the 1st /2nd /3rd fastest men’s and ladies’ teams.

There will be no presentations on the race days. These will be made as soon as practicable.

Refunds

Regrettably, in common with other races, no refund can be made to any entrant who withdraws through injury, illness, lack of training, change of plan or for whatever reason. 

Postponement or Cancellation

The organisers reserve the right to postpone or cancel the race in circumstances beyond our control, including, but not limited toadverse weather (or the threat of adverse weather) which may create conditions too dangerous for competitors or any changes to local or national Covid advisories. 

In the event of disruption and the organisers not being able to arrange an alternative date, no refunds can be given. Entry fees are invested in the cost of staging the event and the main costs to contractors, suppliers, administration etc are already committed well before race day. If the event is cancelled all residual proceeds will be donated to local charities chosen by RPAC, after the deduction of costs incurred. Your entry to the event indicates that you accept these conditions.

Entries

Teams will be entered by the Sports Systems website.  REGISTER FOR THE RACE HERE

There is a limit of 96 teams for Saturday and 120 teams for Sunday.

Clubs will be restricted to 6 ladies’ teams and 8 men’s teams.

Entries close at midnight on Sunday 8 November.

Sponsorship

The Priory Relays 2020 is sponsored by Nutraceuticals Group Europe, a locally based company within a global network. See www.nutraceuticalsgroup.com 

 

If you have any queries, please contact the "Race Director - Priory Relays" via the "Contact Us" form on the RPAC website.

Results (All years)

Individual Results

Team Results

Athlete & Team search

Spreadsheet results:

2019

2018

2017

2016

2015