CHAIR (One of the 4 Club Officers)
Responsibilities
- Chair Committee and General Meetings so that everybody has a chance to present their views.
- Represent the club at local, regional and national levels (mostly e-mail, occasional phone calls)
- Respond to queries addressed to the Chair from within and outside the club, and pass them on to the relevant person if necessary
- Write and disseminate club wide notices & updates
- Review relevant documentation from Officers, Committee, Race Directors, Coaches and Captains
- Named contact on Battlebridge Licence, so hence any issues relating to this
- Keep track of all outstanding actions by other members of the Committee and the club, provide assistance when required
- Undertaking actions in a timely fashion when nobody else is able to do so
Qualities required
- Well informed about the activities of all sections of the club and its current financial position
- Able to chair committee meetings and manage the general meetings so that everybody has a chance to express their views.
- Well prepared and well informed about the agenda of the meeting and the items to be covered able to keep a debate focused, avoiding any deviations
- Able to ensure that planning and budgeting for the future are carried out in accordance with the wishes of the members
- Unbiased, impartial and, if personally involved in a matter, prepared to give up the chair during that particular discussion
- A good listener, who is able to summarise the main points of a discussion
- Able to communicate clearly and concisely to avoid confusion
- Conversant with the constitution, policies and processes of the club, and with recommended procedure for the conduct of meetings
- Diplomatic, helpful and able to get the best out of the other committee members
- Able to maintain the harmony of the group, even when there is disagreement about the proposed course of action
Commitment
- Items 1 to 6 above, approximately 10 hours per month, but this may vary, depending on specific events such as the AGM
- Items 7 and 8 above, very variable, but can be up to 10 hours / week at certain times of the year and dependent on the ability of others to undertake the work
